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Administrative Office Manager

Who We Are:

CirrusMD helps health plans create happier, healthier, and more engaged members by giving them access to on-demand virtual care solutions that they love to engage with. Our chat-powered care delivery platform connects members to a dedicated, board-certified physician in under 90 seconds from any web-enabled device, with no cost and no time limits attached. CirrusMD enables stress-free, human care conversation that doesn’t end until members get the answers (and peace of mind) they need to manage their wellness.

CirrusMD has partnered with over a dozen major national payers and healthcare systems to deliver extraordinary virtual care to millions of  lives across the nation. The company was founded in 2012 and is headquartered in Denver, CO.

Why Work Here?

Join our team and help us deliver Care Without Barriers. Our company offers significant opportunity for motivated self-starters who thrive in a fast-paced environment that is quickly transitioning from a startup to a highly recognized healthcare industry disruptor. We offer an exceptional benefits package including health, dental and vision, 401k savings, flexible vacation, competitive salaries and stock options, remote working policies and company happy hours and perks. CirrusMD is located in the Catalyst HTI building in Denver’s RiNo neighborhood, which means we offer a cool, newly built office space, access to open-air shared workspaces and community areas, and a highly engaged community of healthcare and tech innovation leaders. Subsidized parking, on-site gym and shower facilities are also available to our team.  Join us and see for yourself!

Who We’re Looking For:

We are seeking a highly motivated and energetic full-time Administrative Office Manager with excellent internal and external client service skills to help manage our growing RiNo office and remote employees, currently at 30+ team members.  The Administrative Office Manager will organize and coordinate administrative duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety.  The ideal candidate is a quick study who takes initiative, recommends solutions and will work hard in a fast-paced environment.

If you thrive in an entrepreneurial, fast-paced environment, then this might be the right opportunity for you.

What You’ll Be Responsible For Achieving:

  • Provide administrative support to executive team members including calendar management, internal and external meeting coordination, domestic travel and expense reconciliation.

  • Responsible for setting up company happy hours and company meetings including A/V equipment, presentation materials and meal/beverage coordination.

  • Negotiate the purchase of office supplies furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budget.

  • Post open job descriptions and screen candidate resumes for hiring managers.

  • Supervise the maintenance of office equipment, including copier, fax machine, etc.

  • Responsible for the office’s day-to-day operations (such as distributing office access keys handling mail receipt and distribution, etc.)

  • Keep office supplies organized, paper in printer etc.

  • Participates as needed in special department projects and research needs.

  • Assist in the onboarding process for new hires and other HR related duties as needed.

  • Assist with presentation creation as needed.

  • Ability to perform a variety of functions, basic bookkeeping, purchasing, supply inventory control, order entry, and other administrative functions.

  • Processing payments to vendors.

  • Greet and speak with clients/employees in a friendly and professional manner.

  • Be the top Company morale booster; birthday cards, anniversaries, company milestones/celebrations.

  • Be a member of Company’s culture club.

What Will Make You Successful:

  • Experience with a variety of office software (email tools, spreadsheets, and databases) including MS Office, Google product suites and Slack to be able to accurately handle administrative duties.

  • Ability to maintain high standards of professionalism, confidentiality, communication and performance.

  • Ability to work independently and in a team-based environment.

  • Ability to hold office accountable and manage on-going projects for deadlines.

  • Ability to perform work tasks with speed, precision and attention to detail.

  • Ability to work under pressure and in high stress situations.

  • Ability to move and lift objects up to 20 pounds.

  • 1-3- years relevant work experience, previous experience as an Administrative Assistant is a plus.

  • Associate Degree or higher desired.

  • Ideal candidate is outgoing, dependable, positive and likes to have fun!

To Apply:

Please apply online or submit resume including your salary requirements as a Word document or PDF to: indicating "Administrative Office Manager" in the subject line.  Failure to do so may cause a delay in your candidacy.  Thank you.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Notice to recruiters and placement agencies:

If you are a recruiter or placement agency, please do not submit résumés to any person or email address at CirrusMD prior to having a signed agreement with Human Resources. CirrusMD is not liable for and will not pay placement fees for candidates submitted by any agency other than its approved recruitment partners. Also, any résumés sent to us without an agreement in place will be considered your company's gift to CirrusMD and may be forwarded to our Talent Acquisition team.

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